When applying for UIF (Unemployment Insurance Fund) benefits in South Africa, one of the most important documents you’ll need is the UI19 form ; officially called the “Declaration of Information of Commercial Employees” form. This form helps the Department of Employment and Labour verify your employment history and process your UIF claim accurately.
Here’s a clear guide on what’s needed when submitting the UI19 form.
What to Include When Submitting a UI19 Form
To ensure your UIF claim goes through smoothly, you’ll need to provide the following:
Personal Information
Include complete and accurate personal details:
- Full name and surname
- South African ID number or passport (if applicable)
- Residential address and contact number
- UIF reference number (if available)
This information is used to link your employment record with your UIF profile.
Employment History
You must include detailed information about your previous job:
- Employer’s full name and physical address
- Your job title or role
- Start and end dates of employment
- Reason for leaving (e.g. retrenchment, dismissal, contract ended)
This section is crucial for UIF to assess your eligibility.
Proof of Income (Payslips)
Attach copies of your most recent payslips or any documents showing:
- Total earnings during employment
- UIF contributions deducted
This helps determine the amount of UIF benefit you may qualify for.
Banking Details
To receive your UIF payments via EFT, provide your:
- Bank name and account number
- Branch code
- Name of the account holder
Ensure that the bank account is active and in your name to avoid delays.
Reason for Unemployment
If you are applying due to retrenchment, dismissal, resignation due to illness, or contract termination, be ready to submit:
- A termination letter from your employer
- A retrenchment notice (if applicable)
- Any relevant documents that explain the reason you are no longer employed
How to Submit the UI19 Form
Once your UI19 form is completed and you’ve gathered all supporting documents:
- Submit them at your nearest Department of Labour (UIF) office
- Or use approved online or email submission platforms, depending on availability in your area
Always double-check the completeness of your documents before submission.
Important Tips
- The UI19 form is usually filled out and provided by your previous employer or HR department
- Keep a copy of the completed UI19 form and any supporting documents for your records
- For assistance, contact the UIF helpline or visit your local Labour Centre
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Final Word
Submitting a UI19 form with accurate details and the necessary supporting documents is critical for your UIF application to be processed without delays. Whether you were retrenched, dismissed, or your contract ended, ensuring the right paperwork is submitted will help secure the financial support you’re entitled to.
For the latest updates or assistance, visit the Department of Employment and Labour’s website or speak directly to a UIF advisor.