Registering your staff for the Unemployment Insurance Fund (UIF) online is a necessary step for all South African employers. Whether you’re running a small business or a larger company, using the UIF eFiling system simplifies the process and helps you stay compliant with labour laws.
Here’s a step-by-step guide to help you register employees for UIF online quickly and correctly.
Step 1: Set Up a SARS eFiling Profile
Before you can register any employees for UIF, you’ll need a valid eFiling profile with the South African Revenue Service (SARS).
To get started:
- Visit the official SARS eFiling website
- Register as an employer or organisation
- Have your ID document, business registration documents, and tax number on hand
Tip: If your business is already using SARS eFiling for tax submissions, you can use the same profile to access UIF services.
Step 2: Log into the UIF eFiling Portal
Once your SARS eFiling account is active, head over to the UIF eFiling portal. This online platform is designed to handle tasks like employee registration, monthly UIF declarations, and other related services.
- Use your SARS login credentials to sign in
- Navigate to the UIF section within the dashboard
Step 3: Navigate to the UIF Registration Section
In your eFiling dashboard, locate the UIF tab—this may be listed as “UIF Declarations” or a similar option.
- Click on this section to access the UIF registration page
- Make sure you’re accessing the correct profile for your business
Step 4: Enter Your Business Information
Now, you’ll be prompted to fill in your company’s details, including:
- Your business registration number
- Trading name
- Contact details
- Postal and physical address
Ensure the information you enter matches what’s registered with SARS and the Department of Employment and Labour.
Step 5: Add Employee Details
With your company set up, it’s time to capture each employee’s information.
You’ll need to provide:
- Full name and surname
- South African ID number
- Start date of employment
- Monthly remuneration or salary details
If applicable, the system may request additional data like employment type, hours worked, or contract duration.
Step 6: Review and Submit the Application
After completing all entries:
- Carefully review every section for accuracy
- Confirm that all employee records are correct
- Submit the UIF registration online
Once submitted, you should receive a confirmation or reference number—keep this safe for your records.
Step 7: Submit Monthly UIF Declarations
Registering employees is just the first step. As an employer, you’re also required to:
- File monthly UIF declarations via the eFiling portal
- Report any salary changes, new hires, or terminations
- Pay UIF contributions timeously to avoid penalties
UIF payments are due by the 7th of each month.
Stay Informed About UIF Updates
The Department of Employment and Labour may update UIF policies or digital processes from time to time. Stay informed by regularly visiting:
These sites offer official guides, system updates, and helpful resources for employers.
Final Thoughts
By following these steps, South African employers can easily register employees for UIF online and ensure their business remains compliant. Whether you’re managing payroll manually or using accounting software, UIF registration and submissions are non-negotiable responsibilities.
This guide is optimised for mobile users. Bookmark it for future reference and share with other business owners who need help navigating UIF online registration.
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