How to use BIR e-Registration System

What is e-REGISTRATION?
e-REGISTRATION offers a convenient on-line internet access to taxpayer registration services. These services include Issuance of Taxpayer Identification Number (TIN) online for individual taxpayers, payment of Registration Fee (RF) for both newly-registered and existing taxpayers, and issuance of Certificate of Registration (COR) for Single Proprietors, Professionals and Mixed Income Earners who are newly-registered online.

What is eTIN?
eTIN , a module of eRegistration system, is a web-based application system that allows for online issuance of TIN to taxpayers.

What are the functionalities of the e-REGISTRATION system?
The system has the following functionalities:

• Basic Taxpayer Data Validation
• TIN Issuance for Single Proprietors, Professionals, Mixed Income Earners, Employees, and Taxpayers per E.O. 98
• RDO Verification of Taxpayer Data
• Payment of Registration Fee (RF) for new eTIN Registrants and Existing Business Taxpayers
• Generation and Printing of Certificate of Registration (COR)
• Update of Old TIN and Manual Entry of Pre-Generated TIN
• Reports Generation
• System Administration

Who are eligible to acquire TIN through the eTIN system?
All new individual taxpayers classified as Single Proprietors, Professionals, Mixed Income Earners, Local Employees, and Persons in need of TIN for E.O. 98 purposes are qualified for TIN issuance via eTIN

Is the TIN issued through eTIN temporary?
No. The TIN issued through eTIN is a valid and permanent TIN.

Does the system require a fee?
No. Securing a TIN online is free of charge. However, a business registration fee of P500.00 is required for taxpayers registered as professionals, single proprietors and mixed income earners. These taxpayers are required to accomplish and present Form 0605 at any Accredited Agent Bank or authorized collection agent under their respective Revenue District Offices (RDOs), or pay via the following BIR-accredited payment facilities:

• eFPS
• G-Cash

Is securing more than one TIN (i.e, multiple TINs for the same taxpayer) allowed?
No. Only one TIN shall be assigned to a taxpayer. Any person who shall secure more than one TIN shall be criminally liable under the provision of Section 275 of the National Internal Revenue Code.

What do I need to get started with eREG?
In order to use eREG, the following are required:

• A computer with modem;
• An Internet service provider; and
• Any of the following browsers: Microsoft Internet Explorer version 5 or higher, or Mozilla Firefox.
• A printer

Is the transaction with eTIN secure?
Yes, security features are embedded in the system. The transmission of data on every transaction is encrypted and secured by the state-of-the-art technology provided by SSL (Secure Sockets Layer), which is the industry-standard protocol for secure Web-based communications, and VERISIGN. Likewise, user validation or authentication is handled by the system’s log-in facility.

How do I know which type of taxpayer do I fall under?
A set of questions is posted for public registrant taxpayers who do not need to logon using an eTIN username. Based on the user’s replies to these questions, eTIN will automatically determine the user’s taxpayer type, as any of the following:

Single Proprietors are persons engaged in trade or business not including performance of services as employee.

Professionals are self-employed individuals in the practice of profession or calling not including performance of services as employee. Examples of these are those engaged in computer, creative or performing arts, engineering, health, law, social science, teaching, personnel and human resource development, finance and sales, writing and journalism and others.

Local Employees are citizens of the Philippines who work and derive income from an employer based within the Philippines.

Mixed Income Earners are persons who are any two of the following: Professionals, Single Proprietors, and Local Employees.

For instance, a teacher who is employed in a school, offers tutorial services for a fee, and operates a retail sales business on the side should register as a local employee, professional, and single proprietor all at the same time.

Persons Registering Under E.O. 98 are those individuals who are securing TIN to be able to transact with other government offices such as LTO, NBI, DFA, and others.

How do I make sure that I do not have a previously issued TIN?
The Basic Taxpayer Data page ensures that all users registering through eTIN do not have existing TIN. The System looks in the BIR database for a match of the Basic Taxpayer Data supplied by the eTIN user.

Note: If the user makes a typographical error, the system may fail to find a match in the database and the user will subsequently be allowed to fill in the registration form for TIN.

How do I fill up address information?
The following are the address fields in eTIN:

• Province – required; choose from the list of values
• City/Municipality – required; choose from the list of values
• District – choose from the list of values if address information is available; otherwise, manually enter the information, if any, in the appropriate text field
• Barangay – choose from the list of values if address information is available; otherwise, manually enter the information, if any, in the appropriate text field
• Street – choose from the list of values if address information is available; otherwise, manually enter the information, if any, in the appropriate text field
• Substreet – manually enter this information
• Vicinity – required in cases where a barangay or street is chosen from the list of valuesan RDO could not still be determined

However, for taxpayer data integrity, complete address information must be entered, whether selected from the drop-down field values or manually entered in the text boxes.

How do I know what Revenue District Office (RDO) I fall under?
RDO Codes will be automatically determined by eTIN.
For employees, RDO codes are based on the employer’s TIN and branch code. For single proprietors, professionals and mixed income earners, RDO codes are based on their business address. For persons registering under E.O. 98, RDO codes are based on their residence address.

After I get my TIN, what do I do next?

• For single proprietors, professionals and mixed income earners:
  • Print out the BIR Form 1901 the link to which is attached in the email with your TIN.
  • Print out the email message itself, which will serve as the Confirmation Page.
  • Go to your assigned RDO for Verification of Taxpayer Information.
  • Pay the Business Registration Fee via the following BIR-accredited payment facilities:
    • eFPS
    • Authorized Agent Banks
    • G-Cash
  • Secure a copy of your Certificate of Registration (COR) from your RDO.
  • Secure your TIN card.
• For employees who are issued TINs by their employers through eTIN, employers have to submit a request for issuance of TIN Cards of their employees in batches of 20 employees to their RDO using BIR Form 1905.
• For persons registering under E.O. 98 who were issued TINs by third party eTIN users, secure your TIN card from your assigned RDO.
• If the taxpayer applied for TIN in an RDO, receive further instructions from the RDO.